PROPERTY MANAGEMENT

Suburb Houses
Clean Neighborhood

Homeowners Association Management

There are two critical components to all communities: One is curb appeal, the other is fiscal integrity of the community. We work closely with the board and association members to achieve both goals.

 

Our clients have included developers, community organizations, institutional organizations, banks, Resolution Trust and the F.D.I.C. Each client requires the highest level of service, detail and reporting. It is in these areas that Essex Management Group excels.

  • Strategic planning

  • Annual Financial HOA Management

  • Property & Asset analysis & preventive maintenance programs

  • Homeowners Association leadership planning

  • Board member & Committee training

  • Board Transitioning programs

  • New client & business development

  • HOA Management processes & systems

 

Financial Services
When your Association or business is represented by Essex Management Group, your financial success and vitality is our number one priority.

  • Bank account reconciliation & balancing

  • Homeowners Association Budget preparation & funds disbursement

  • Monthly collection & delinquency reporting

  • Homeowners Association Balance sheet preparation/income statements

  • Independent review of Association books & records (up to 5 year review and forecast)

  • Preparation of HOA tax returns and filings

 

HOA Documents & Payment Processing

Essex Management Group offers online document & payment processing to all of our clients. These services are standard if enrolled in one of our Management plans, but can also be purchased individually by independent communities through our "Community Needs" program. For more information on these services please send an email to emg@essexmanagementgroup.com

ESSEX MANAGEMENT SERVICES

 

EMG provides Financial Management to ensure your association receives all the benefits of the fiduciary responsibilities guaranteed in every Essex Management Group’s client agreement; we have annual 3rd party reviews of each client account & property to insure accurate & concise financial data including:

  • Bank account reconciliation & balancing

  • Homeowners Association Budget preparation & funds disbursement

  • Monthly collection & delinquency reporting

  • Homeowners Association Balance sheet preparation/ income statements

  • Independent review of Association books & records (up to 5 year review and forecast)

  • Preparation of HOA tax returns and filings

  • Accounts receivable delinquency letters, past statement printing & mailing

  • Accounts Receivable Collection & delinquent assessments reports

  • Management of HOA insurance requirements

  • Billing recordation & tracking of assessments

  • Accounts payable, receivables, & association financial statement preparation (annually)

  • Total Homeowners Association Budget & reserves analysis

  • Proper Online Secure storage of Association records

 

Comprehensive Full Service HOA Management Aside from our financial management services, our full service management packages include physical oversight of the public areas of the community & an individual professional Manager who oversees the following:

  • Monthly reports & HOA financial projections packaging

  • Coordination of HOA board & membership meetings

  • Supervision of personnel including recruiting, hiring, & training individual Community Administrators

  • Attracting competitive bids & managing maintenance projects to completion

  • Processing and review of Architectural requests

  • State corporation commission reports (if required)

  • Enforcement of CC&Rs, Bylaws, & ARC Guidelines

  • HOA/Association business & records documentation

  • Implementation of legal activities, coordination of outside attorney acquisition

  • Overseeing Annual HOA meetings & Board member elections, Committee appointments

  • Online Communications of information to & from residents and community institutions

  • Total Management of HOA/Association owned properties & easements

  • 24-hour emergency maintenance representative available

  • Gate access & control systems management

  • Website development and/or maintenance

  • HOA Community programs, event planning, volunteer programs recruitment & community management training